WVPS School Council Meeting
Wednesday, September 18, 2024
In attendance: Sheryl Gray, Kelly Maggirias, Laura Casquenette, Kristy Spiropoulos, Carine Hamilton,
Meaghan Harley, Keziah Ally, Marilyn Madjarian, Kimberley Rafat, Caroline Kilbride, Heather Rogers, Scarlett
Barnaby, Lily Jankulovski, Jessica Bradey, Kosta Arvanitopoulos, Kathy O’Donnell, Jaclyn Castonguay, Shai
Shandil, Corey Carter, Natalie Chan, Sarah Hathaway, Tim Trant, Claudette Rutherford, Sabeen Thaver, Janet
Shulist, Jennifer Appelton,
● Land Acknowledgement - Chair/Co-Chair
● Approval of last meeting’s minutes - Secretary
● Kosta approved and Kristy seconds the approval
● Review of last year’s year-end treasury report - Treasurer
○ Review of fundraising plan, expenses, activities and accomplishments
● Astoria, Pizza, Cards, Safety Night all turned out to be profitable
● Beneficiaries - 23 chromebooks, wish list, Paul Davis, Grade 8 Grad
● Opening balance is $23, 220.75
● Fundraising plan submitted in October - in Oct meeting there will be a vote to see where funds
will be sent
● Teacher report – Vice Principal
● Sports teams - flag football, int girls and boys volleyball, athletic council
● Gr 6-8 monitors will help in October
● Trips - grade 2s to Swan Lake, grade 7s Scanlon Creek
● Lots of garbage on the tarmac, there is time to eat in school
● Sept 24th BBQ 5-6:30 then curriculum night from 6:30-7:30 - Can anyone volunteer to collect
the tickets? - Scarlett to send a list of high school students to volunteer to Kelly
○ not a Wednesday because M and Ms aren’t available
● Principal’s Report - Principal
● School Council Video from the YRDSB (seen during previous years but it’s a refresher each year)
● New Council for 2024-2025 - Principal
●
● Overview of Council and Council Roles
● We need a constitution and by-laws
● We are going to select a model, a decision making model, number and roles of officers and members at
large
● Models for Meetings - we need to make some decisions for what will work for our school and our
community
○ Motion forward for one of those meeting models - representative (eg - 6 members who vote) or
town hall (eg - number of officers we determine plus whatever we had to achieve quorum - 6
officers including/or plus quorum for this meeting)
○ Assembly/Town Hall Model - decisions are made at regular, open meetings - executive carry out
wishes of the whole council - votes are done at meetings and must be present for your vote to
count
■ Must have quorum in a town hall model - enough present for the vote to be valid - 50
percent plus one - we need to have at least twelve people to have a vote
■ Motion carried for TOWN HALL MODEL (Keziah motioned and Heather seconded)
● We need to decide how many voting members we have - it’s suggested it’s
quorum for the first meeting - so twelve voting members
● MOTION carried for MAJORITY
■ How many officers do we need?
● Motion carried for four officers (Keziah motioned Heather seconded)
■ How many voting members at large?
● Motioned carried for 8 members at large (Scarlett motioned, Caroline seconded) -
changed to nine members via a vote and motion
● Dissolution of the 2023-2024 Council
● Heather motioned to dissolve, Lily seconded the motion
● Registration/Nominations- 19 people have submitted a form
● Officers/positions - co-chair x2, x2 secretary, treasurer plus nine members at large
● Elections
● Kosta (treasurer), Marilyn (secretary), Tim (secretary), Corey (co-chair), Jaclyn (co-chair)
● Elected members at large: Janet, Keziah, Natalie, Heather, Laura, Sarah, Lily, Scarlett, Kristy
● Q&A
● Dates of Council Meetings: October 16, November 20, January 15, February 26, April 9, May 21
● TBD
● Author visit - Sita Jit - will speak to grades three to five- need about $350 to spend on the author, are
we okay with spending the money on the visit? Laura motioned to spend the money, several people
seconded the vote
● Grade 8 graduation - put together a committee - at SDSS this year, Thursday June 19th - voting
members will decide who is on the graduation committee and what it will look like
● Adjournment